APPEL D'OFFRE MERI ANG

Actualité mise à jour le 2017 Sept. 22 à 11:22:07

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Publié initialement le 21 Sept. 2017


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APPEL D'OFFRE MERI   ANG

MINISTRY OF THE ECONOMY, PLANNING AND TERRITORIAL DEVELOPMENT
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NATIONAL COMMUNITY-DRIVEN DEVELOPMENT PROGRAM
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SPECIAL TENDER BOARD
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NATIONAL RESTRICTED INVITATION TO TENDER IN URGENCY PROCEDURE N0. 029/AONR/MINEPAT/SG/PNDP/CSPM/2017 OF 04 AUGUST 2017 FOR THE EXECUTION OF THE REHABILITATION WORKS OF THE GODOLA-NDIYAM TCHOLLI-ZALLAROD (12.6km) AT THE COUNCIL OF MERI, DIAMARE DIVISION, FAR NORTH REGION.


FinancingFFU out of TVA Amount, BIP 2017 TVA Amount

1. Purpose of the Invitation to Tender 
The Government of the Republic of Cameroon is implementing, with the support of its technical and financial partners, the Territorial Development Program, well known by its French acronym as PRODAT, in the northern regions of the country. The said program is aimed at enhancing, on the one hand, the target councils' local economy through the construction and/or rehabilitation  of socio-economic infrastructure stemming from the Territorial Development Program (PRODAT) and contributing, on the other hand, to the (re)-insertion   of unemployed youths. It is worth noting that PRODAT is focused on creating sustainable employments in the northern part of Cameroon which is both affected by the severe climatic conditions and the prevailing insecurity due to the terrorist attacks. In order to attain that objective, the National Community-driven Development Program (PNDP) had, since November 2015, engaged in a Labor-intensive approach (HIMO) with a view to carrying out works provided for in the Councils' Development Plans backed by PRODAT. Within the framework of phase 1 of the said approach (HIMO 1), PNDP has undertaken to hire an International Nongovernmental Organization tasked with managing the socio-occupational component as concerns the implementation of the said project. The specific objectives of this project are geared towards:

  • Providing support to councils with regard to the realization of Labor-intensive based micro projects (HIMO) under PRODAT and according to the rules and procedures enforced at PNDP
  • Contributing to the creation of sustainable jobs for the unemployed youths in the northern zone; more specifically by laying emphasis on the skilled and unskilled local manpower living in the vicinity of the project site;
  • Building the capacities of beneficiaries through vocational training and socio-occupational (re)-insertion;
  • Setting up a system aimed at ensuring the safety of agents on the worksites.

Phase II of the Labor-intensive project, dubbed HIMO II, draws on the pilot experimentation conducted by PNDP under HIMO I and based on C2D/AFD's financing towards the six (6) councils selected beforehand in the Far-North Region. In contrast, Phase II of (HIMO II) operation will cover at most twenty-five (25) councils, each of which dwelling on a specific project. Funding for projects on these municipalities will be done through two (02) funders: European Union Fudic Emergency Funds (FFU) for 20 municipalities and C2D II funds for the other 05 municipalities.

It has been agreed upon, with the French Development Agency (AFD), that PNDP's contribution with regard to the implementation of PRODAT shall be made through a Labor-intensive Approach (HIMO).
This Tender file has been issued with a view to selecting a service provider for the performance of the rehabilitation works on the GODOLA-NDIYAM TCHOLLI-ZALLA road, at the MERI council.

This Invitation to Tender has been drawn up following the Call for expression of interest published on 21st April, 2017 in Cameroon Tribune.

2. Consistency of the services provided
Works mainly consist of constructing the roadway, engineering and/or hydraulic structures, based on the Labour-Intensive Approach (HIMO).
3. Compulsory visite on the worksite

Enterprises wishing to take part in this Consultation Call shall be required to go to the worksite in order to appraise, based on the sole responsibility, the nature and complexity of works to be performed. The visit on the work site shall be compulsory.

4. Estimated cost 
The estimated cost at the end of prior studies: FCFA 278 595 956.

5. Participation and origin 
Participation in this Invitation to Tender shall be restricted to :

  ENTREPRISES
  PRE-SELECTIONNEES

   PAYS

  ADRESSE

1

 ETS NEIMA

  Cameroun

  PO BOX : 2504 YAOUNDE 
  Phone number : +237 677 21 60 44

 2

 GFO SARL


  Cameroun

  PO BOX  : 14533 Yaoundé, 
  Phone number
 : 677 95 88 71
  e-mail :gfor@yahoo.fr

 3

 GROUPEMENT ETS ETRA  CAMEROUN/ETS ETRA TCHAD

  Cameroun

  PO BOX : 537 MAROUA 
  Phone number : 670 12 43 49

 4

 BERNI SA


  Cameroun

 PO BOX : 378 Douala,
 Phone number
 : 691 905 671,
 e-mail :berni.sa0812@yahoo.fr

 5

 

 CBC SARL


  Cameroun

  PO BOX : 160 Guider 
  Phone number: 670 46 05 47/ 699 76 80   72
  Email: takoufelix@yahoo.fr

 6

 TARMAK BUSINESS SARL


  Cameroun

 PO BOX : 5190 Yaoundé 
 Phone number: 242683364
 Email :tarmakbusines@gmail.com
 Roger_kuete@yahoo.fr

6. Financing 
The services, subject of this Invitation to Tender shall be funded by FFU Montant HTVA, BIP 2017 Montant TVA / PNDP's funds for the 2017 fiscal year.

7. Provisional guarantee
Under pains of being rejected, each bidder shall be called upon to attach to his/her administrative documents, a bid bon duly issued by a first-ranked bank authorized by the Ministry in charge of finances, the list of which features in document N0. 12 of the Tender File. Its amount shall stand at FCFA five million five hundred and seventy five thousand (5 575 000) and shall be valid for a period of thirty (30) days beyond the validity deadline as per bidders that have not been retained. In the event a bidder has been awarded a contract, the provisional guarantee shall be released after the deposit of the final guarantee.

8. Consultation of the Tender File 
The Tender File may be consulted, during working hours, at the National Coordination Unit of PNDP, located in Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, Phone: 222 21 36 64, Fax : 222 21 36 63, E-mail : pndp_cameroun@yahoo.fr, as from the publication of this notice.

9. Acquisition of the Tender File 
The file may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, phone: 222 21 36 64, fax: 222 21 36 63, E-mail: pndp_cameroun@yahoo.fr) upon publication of this notice, against payment of a non-refundable amount of FCFA 100,000 (One hundred thousand) accounting for the file acquisition fees into the account N0.  335 988 opened in the following 12 BICEC agencies under the name "Compte Spécial CAS ARMP" (ARMP's Special Account).  These are: Yaounde, Douala Bonanjo, Buea, Ebolowa, Dschang, Ngaoundere, Maroua, Limbe, Bafoussam, Bamenda, Garoua and Bertoua Central Agencies.

10. Admissibility of offers
Offers deposited after the official date and hour duly indicated in the tender file shall be declared irreceivable at the opening session. The offer which shall be drafted in seven (07) copies consisting of one « original » and six « copies » as per each component, shall be forwarded to the NCU in separated, sealed and duly stamped envelopes as follows:
Envelope A: «Administrative File» 
Envelope B: « Technical Offer »
Envelope C: « Financial Offer »

10.1. Administrative File
The documents in the administrative file must be submitted in originals or in certified true copies by the issuing service or the competent administrative authority. Such documents must be dated less than three (03) months old or must have been established after the date of signature of the invitation to tender notice.

Any offer deemed non-compliant with the prescriptions of this notice and those of the Tender File shall be declared irreceivable. More specifically, the absence of a bid bond issued by a first-ranked Bank duly authorized by the Ministry in charge of Finances shall result in the outright rejection of the offer.

10. 2. Technical Offer 
The bidder shall be required to transmit the documents to PNDP:

    • A works methodology;
    • A report on the works site visit;
  • The enterprise's similar references;
  • A list of the enterprise's personnel;
  • A list of the enterprise's equipment;
  • A financial capacity ;
  • Special Technical Conditions ; and
    • Comments (optional).

10.3. Financial Offer 
 The bidder shall be required to forward the following documents to PNDP:

    • The submission ;
    • The Unit-price List (UPL) ;
    • The Estimated Quantitative Detail (EQD) ; and
    • The unit price sub-detail.

11. Submission and opening of bids 
Each bid, drafted in English and French in seven (7) counterparts, one of which being the original and six (06) copies marked as such, shall be deposited at the National Coordination Unit of PNDP, door N0. R08, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance ; P.O Box 660 Yaounde ; phone : 222 21 36 64, fax : 222 21 36 63, e-mail : pndp_cameroun@yahoo.fr latest on 26th  august 2017 at 12:00 noon, local timeand must bear the following mention :

« National Restricted Invitation to Tender Notice in urgency procedure N0. 029/AONR/MINEPAT/SG/PNDP/CSPM/2017 of 26th august 2017 in view to perform rehabilitation works on the GODOLA-NDIYAM TCHOLLI-ZALLA road (12.6 kms) in the MERI council, DIAMARE Division, Far-North Region »

Bids shall be opened in one phase on 26th august 2017 at 01:00 p.m., local time, by PNDP's Special Tender Board at the conference hall of PNDP's National Coordination Unit.

Furthermore, for simplification purposes, contracting firms that so wish may be called upon to deposit their submissions at the Regional Coordination Unit of the submissions at the Regional Coordination Unit of the  Far-North ( Maroua), latest within the four (04) days following the above-mentionned deadline.

Only bidders may attend this bid-opening session or be represented by a duly mandated person of their own choosing. The said representative shall be expected to have a perfect command of the file.

12. Execution deadline
The maximum deadline provided for by the Project Owner to perform works shall not exceed six (06) months, as from the date of notification of the instructions to commence the said works.

13. Evaluation and evaluation criteria

13.1. Evaluation
PNDP's Special Tender Board shall be called upon to examine offers with a view to ascertaining whether they are complete, if the required guarantees have been met, if the documents have been drafted in compliance with the Tender File's requirements, if they contain calculation errors and if submissions are, broadly speaking, in good order. The potential calculation errors shall be corrected on the following basis:

    • In the event of a calculation error, the total price shall be corrected based on the unit price;
    • In the event of mismatch between the price in words and the one in figures, the price in words shall prevail;

Evaluation and comparison of offers
The Special Tender Board placed under PNDP shall be required to set up a bids-Evaluation Sub-Committee which will be tasked with evaluating  and comparing  offers. The said Sub-Committee shall, first of all, ascertain that such offers are, significantly, in compliance with the requirements stated in this invitation to tender. Such evaluation shall rule out and shall not take into consideration any price-variation clause inserted into the submission. 
Offers shall be evaluated in two steps as follows:
* The technical evaluation, and 
* The financial evaluation.

13.2. Evaluation criteria 
These criteria aim to eliminate and to carry out a technical evaluation of bidders

13.2.1 Eliminatory criteria 
The non-compliance with the tender file's prescriptions shall result in the rejection of the bidder's offer, especially where the following dysfunctions are noticed:

  • Absence of the bid bond;
  • False declaration or forged document ;
  • Non-submission of the report on the work site visit;
  • Non-compliance with the 70% of the main criteria;
  • Absence of a quantified unit price.

13.2.2 Main criteria
Criteria relating to the qualification of candidates shall eventually dwell on:

  • The overall presentation;
  • The technical reference;
  • The methodological note;
  • The duly signed execution schedule of works;
  • The duly signed planning of supplies ;
  • The means/resources in terms of the enterprise staff;
  • The means/resources in terms of materials and equipment ;
  • The Presence of the 2016 annual burden Plan according to the pattern;
  • The Financial Capacity;
  • The STCs.

14. Procurement method
An enterprise shall be selected based on the restricted national invitation to tender procedure set forth in this Tender File.

15. Award 
The Contracting Authority shall be called upon to award the contract to the bidder whose offer has largely been deemed compliant with the prescriptions and least evaluated; thereby including, when and where necessary the proposed discounts. Service providers shall not be awarded more than two (02) work sites.

16. Duration of the validity of offers 
Bidders shall remain committed by offers for a time-period of ninety (90) days as of the deadline set for the submission of offers.

17. Additional information 
Additional information may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance; P.O Box 660 Yaounde; phone : 222 21 36 64; fax : 222 21 36 63; e-mail : pndp_cameroun@yahoo.fr.

Yaounde, on _____________

The National Coordinator
Mrs. NGA Marie Madeleine

Copies to: 
- MINMAP  
- ARMP 
- RCU-F.N                                                                                                     
- STB's /PNDP's Chairperson
-Council of MERI
- Billposting

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