APPEL D'OFFRES MOUVOULDAYE ANG

Actualité mise à jour le 2017 Oct. 20 à 16:46:57

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Publié initialement le 21 Sept. 2017


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APPEL D'OFFRES MOUVOULDAYE  ANG

MINISTRY OF THE ECONOMY, PLANNING AND TERRITORIAL DEVELOPMENT
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NATIONAL COMMUNITY-DRIVEN DEVELOPMENT PROGRAM
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SPECIAL TENDER BOARD
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NATIONAL RESTRICTED INVITATION TO TENDER IN URGENCY PROCEDURE N0. 034/AONR/MINEPAT/SG/PNDP/CSPM/2017 OF 09th AOUT 2017 FOR THE EXECUTION OF THE REHABILITATION WORKS OF THE BOURLOUM – DJALINGO – OURO GAOU (9,54KM) ROAD AT THE COUNCIL OF MOULVOUDAYE, MAYO KANI DIVISION, FAR NORTH REGION.


Financing : FFU out of TVA Amount, BIP 2017 TVA Amount / PNDP

1. Purpose of the Invitation to Tender 
The Government of the Republic of Cameroon is implementing, with the support of its technical and financial partners, the Territorial Development Program, well known by its French acronym as PRODAT, in the northern regions of the country. The said program is aimed at enhancing, on the one hand, the target councils' local economy through the construction and/or rehabilitation  of socio-economic infrastructure stemming from the Territorial Development Program (PRODAT) and contributing, on the other hand, to the (re)-insertion   of unemployed youths. It is worth noting that PRODAT is focused on creating sustainable employments in the northern part of Cameroon which is both affected by the severe climatic conditions and the prevailing insecurity due to the terrorist attacks. In order to attain that objective, the National Community-driven Development Program (PNDP) had, since November 2015, engaged in a Labor-intensive approach (HIMO) with a view to carrying out works provided for in the Councils' Development Plans backed by PRODAT. Within the framework of phase 1 of the said approach (HIMO 1), PNDP has undertaken to hire an International Nongovernmental Organization tasked with managing the socio-occupational component as concerns the implementation of the said project. The specific objectives of this project are geared towards:

  • Providing support to councils with regard to the realization of Labor-intensive based micro projects (HIMO) under PRODAT and according to the rules and procedures enforced at PNDP
  • Contributing to the creation of sustainable jobs for the unemployed youths in the northern zone; more specifically by laying emphasis on the skilled and unskilled local manpower living in the vicinity of the project site;
  • Building the capacities of beneficiaries through vocational training and socio-occupational (re)-insertion;
  • Setting up a system aimed at ensuring the safety of agents on the worksites.

Phase II of the Labor-intensive project, dubbed HIMO II, draws on the pilot experimentation conducted by PNDP under HIMO I and based on C2D/AFD's financing towards the six (6) councils selected beforehand in the Far-North Region. In contrast, Phase II of (HIMO II) operation will cover at most twenty-five (25) councils, each of which dwelling on a specific project. Funding for projects on these municipalities will be done through two (02) funders: European Union Fudic Emergency Funds (FFU) for 20 municipalities and C2D II funds for the other 05 municipalities.

It has been agreed upon, with the French Development Agency (AFD), that PNDP's contribution with regard to the implementation of PRODAT shall be made through a Labor-intensive Approach (HIMO).
This Tender file has been issued with a view to selecting a service provider for the performance of the rehabilitation works on the BOURLOUM – DJALINGO – OURO GAOU Road (9,54km), at the MOULVOUDAYE council.

2. Consistency of the services provided
The services to be provided under this contract shall comprise:
The essential of word consist of road works, by Heavy resurfacing,Construction of culverts accordind to the Labor-intensive approach (HIMO). 
3. Compulsory visite on the worksite

Enterprises wishing to take part in this Consultation Call shall be required to go to the worksite in order to appraise, based on the sole responsibility, the nature and complexity of works to be performed. The visit on the work site shall be compulsory.

4. Estimated cost 
The estimated cost at the end of prior studies: FCFA Three hundred and one millions seventy five thousand five hundred and seventy nine (301 075 579).  

5. Participation and origin 
Participation in this Invitation to Tender shall be restricted to :

  ENTREPRISES
  PRE-SELECTIONNEES

  PAYS

  ADRESSE COMPLETE

01

  ETS NEIMA

  Cameroun

  P.O Box : 2504 YAOUNDE ; 
  Phone N° +237 677 21 60 44

02

  GFO SARL

  Cameroun

  P.O Box : 14533 Yaoundé, 
  Phone N° : 677 95 88 71
  e-mail :gfor@yahoo.fr

03

  ETS ALH AMADOU YAYA SIDDI

  Cameroun

  P.O Box : 350 Maroua 
  Phone N° : 699 47 65 60/675 49 92 12 ;
  e-mail : amadouyaya2009@yahoo.fr

04

  GROUPEMENT ETS ETRA   CAMEROUN/ETS ETRA TCHAD

  Cameroun

  P.O Box : 537 MAROUA ; 
  Phone N°: 670 12 43 49

05

  BERNI SA

  Cameroun

  P.O Box : 378 Douala, 
  Phone N° : 691 905 671
  e-mail :berni.sa0812@yahoo.fr

06

  ETS ERP

  Cameroun

  P.O Box : 4191 Yaoundé 
  Phone N° : 6977 08 19 06/678 38 06 45

6. Financing 
The services, subject of this Invitation to Tender shall be funded by FFU out of Taxes Amont, BIP 2017 for the TVA amont / PNDP's funds for the 2017 fiscal year.

7. Provisional guarantee
Under pains of being rejected, each bidder shall be called upon to attach to his/her administrative documents, a bid bon duly issued by a first-ranked bank authorized by the Ministry in charge of finances, the list of which features in document N0. 12 of the Tender File. Its amount shall stand at FCFA Six million and twenty five thousand (6,025,000) and shall be valid for a period of thirty (30) days beyond the validity deadline as per bidders that have not been retained. In the event a bidder has been awarded a contract, the provisional guarantee shall be released after the deposit of the final guarantee.

8. Consultation of the Tender File 
The Tender File may be consulted, during working hours, at the National Coordination Unit of PNDP, located in Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, Phone: 222 21 36 64, Fax : 222 21 36 63, E-mail : pndp_cameroun@yahoo.fr, as from the publication of this notice.

9. Acquisition of the Tender File 
The file may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, phone: 222 21 36 64, fax: 222 21 36 63, E-mail: pndp_cameroun@yahoo.fr) upon publication of this notice, against payment of a non-refundable amount of FCFA 100,000 (One hundred thousand) accounting for the file acquisition fees into the account N0.  335 988 opened in the following 12 BICEC agencies under the name "Compte Spécial CAS ARMP" (ARMP's Special Account).  These are: Yaounde, Douala Bonanjo, Buea, Ebolowa, Dschang, Ngaoundere, Maroua, Limbe, Bafoussam, Bamenda, Garoua and Bertoua Central Agencies.

10. Admissibility of offers
Offers deposited after the official date and hour duly indicated in the tender file shall be declared irreceivable at the opening session. The offer which shall be drafted in seven (07) copies consisting of one « original » and six « copies » as per each component, shall be forwarded to the NCU in separated, sealed and duly stamped envelopes as follows:
Envelope A: «Administrative File» 
Envelope B: « Technical Offer »
Envelope C: « Financial Offer »

10.1. Administrative File
The documents in the administrative file must be submitted in originals or in certified true copies by the issuing service or the competent administrative authority. Such documents must be dated less than three (03) months old or must have been established after the date of signature of the invitation to tender notice.

Any offer deemed non-compliant with the prescriptions of this notice and those of the Tender File shall be declared irreceivable. More specifically, the absence of a bid bond issued by a first-ranked Bank duly authorized by the Ministry in charge of Finances shall result in the outright rejection of the offer.

10. 2. Technical Offer 
The bidder shall be required to transmit the documents to PNDP:

    • A works methodology;
    • A report on the works site visit;
  • The enterprise's similar references;
  • A list of the enterprise's personnel;
  • A list of the enterprise's equipment;
  • A financial capacity ;
  • Special Technical Conditions ; and
    • Comments (optional).

10.3. Financial Offer 
 The bidder shall be required to forward the following documents to PNDP:

    • The submission ;
    • The Unit-price List (UPL) ;
    • The Estimated Quantitative Detail (EQD) ; and
    • The unit price sub-detail.

11. Submission and opening of bids 
Each bid, drafted in English and French in seven (7) counterparts, one of which being the original and six (06) copies marked as such, shall be deposited at the National Coordination Unit of PNDP, door N0. R08, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance ; P.O Box 660 Yaounde ; phone : 222 21 36 64, fax : 222 21 36 63, e-mail : pndp_cameroun@yahoo.fr latest on 30th august 2017 at 12:00 noon, local timeand must bear the following mention :

« National Restricted Invitation to Tender Notice in urgency procedure N0. 034/AONR/MINEPAT/SG/PNDP/CSPM/2017 of 09th  august 2017 in view to perform rehabilitation works on the BOURLOUM – DJALINGO – OURO GAOU (9,54km) road in the MOULVOUDAYE council, MAYO KANI Division, Far-North Region »

Bids shall be opened in one phase on 30 august 2017 at 01:00 p.m., local time, by PNDP's Special Tender Board at the conference hall of PNDP's National Coordination Unit.

Furthermore, for simplification purposes, contracting firms that so wish may be called upon to deposit their submissions at the Regional Coordination Unit of the submissions at the Regional Coordination Unit of the  Far-North ( Maroua), latest within the four (04) days following the above-mentionned deadline.

Only bidders may attend this bid-opening session or be represented by a duly mandated person of their own choosing. The said representative shall be expected to have a perfect command of the file.

12. Execution deadline
The maximum deadline provided for by the Project Owner to perform works shall not exceed six (06) months, as from the date of notification of the instructions to commence the said works.

13. Evaluation and evaluation criteria

13.1. Evaluation
PNDP's Special Tender Board shall be called upon to examine offers with a view to ascertaining whether they are complete, if the required guarantees have been met, if the documents have been drafted in compliance with the Tender File's requirements, if they contain calculation errors and if submissions are, broadly speaking, in good order. The potential calculation errors shall be corrected on the following basis:

    • In the event of a calculation error, the total price shall be corrected based on the unit price;
    • In the event of mismatch between the price in words and the one in figures, the price in words shall prevail;

Evaluation and comparison of offers
The Special Tender Board placed under PNDP shall be required to set up a bids-Evaluation Sub-Committee which will be tasked with evaluating  and comparing  offers. The said Sub-Committee shall, first of all, ascertain that such offers are, significantly, in compliance with the requirements stated in this invitation to tender. Such evaluation shall rule out and shall not take into consideration any price-variation clause inserted into the submission. 
Offers shall be evaluated in two steps as follows:
* The technical evaluation, and 
* The financial evaluation.

13.2. Evaluation criteria 
These criteria aim to eliminate and to carry out a technical evaluation of bidders

13.2.1 Eliminatory criteria 
The non-compliance with the tender file's prescriptions shall result in the rejection of the bidder's offer, especially where the following dysfunctions are noticed:

  • Absence of the bid bond;
  • False declaration or forged document ;
  • Non-submission of the report on the work site visit;
  • Non-compliance with the 70% of the main criteria;
  • Absence of a quantified unit price.

13.2.2 Main criteria
Criteria relating to the qualification of candidates shall eventually dwell on:

  • The overall presentation;
  • The technical reference;
  • The methodological note;
  • The duly signed execution schedule of works;
  • The duly signed planning of supplies ;
  • The means/resources in terms of the enterprise staff;
  • The means/resources in terms of materials and equipment ;
  • The Presence of the 2016 annual burden Plan according to the pattern;
  • The Financial Capacity;
  • The STCs.

14. Procurement method
An enterprise shall be selected based on the restricted national invitation to tender procedure set forth in this Tender File.

15. Award 
The Contracting Authority shall be called upon to award the contract to the bidder whose offer has largely been deemed compliant with the prescriptions and least evaluated; thereby including, when and where necessary the proposed discounts. Service providers 
shall not be awarded more than two (02) work sites.

16. Duration of the validity of offers 
Bidders shall remain committed by offers for a time-period of ninety (90) days as of the deadline set for the submission of offers.

17. Additional information 
Additional information may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite former UNDP, at a distance of 100 meters from the main entrance; P.O Box 660 Yaounde; phone : 222 21 36 64; fax : 222 21 36 63; e-mail : pndp_cameroun@yahoo.fr.

Yaounde, on  _____________

 

The National Coordinator
Mrs. NGA Marie Madeleine

Copies to: 
- MINMAP  
- ARMP 
- RCU-F.N                                                                                                     
- STB's /PNDP's Chairperson
-Council of MOULVOUDAYE
- Billposting

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